It’s quite common to submit applications for many positions. That involves lots of time, and lots to keep track of. You don’t want to waste those precious hours by missing important application deadlines, garbling companies and positions, confusing interview times, or forgetting to follow up.

Job Application Excel Sheet

Creating a spreadsheet is a simple and effective way to keep track of your job applications. It doesn’t have to be fancy, and it’s up to you how detailed you want to get. But, here are the key columns to include:

  • Company Name: The name of the company you’re applying to.
  • Contact: Your point of contact at the company; probably who you addressed your cover letter to, such as a recruiter or HR manager.
  • Email: The email of your point of contact, or, if preferred, a phone number.
  • Date Applied: When you submitted your application.
  • Application Summary: What you submitted: a cover letter, resume, and any additional materials, like a portfolio or reference list.
  • Interview: When your interview is scheduled.
  • Follow-Up: Did you send a thank you email or letter? If so, indicate here.
  • Status: If you were rejected, offered the job, asked in for a second interview, etc.

Google Spreadsheets

If you like to stay organized online, Google is a great way to go. If you have a Gmail account, you can use Google Drive, through which you can create, save and export spreadsheets, in addition to written documents, like your cover letter and resume.

Job Application Word File

If you are not familiar with excel, don’t worry. you can create a simple table in Microsoft Word. Just insert a table and choose the number of columns based on how many categories you want to keep track of (company name, contact information, date applied, and so on) and the number of rows relative to how many positions you’re applying for.

Job Search Site

Many job search websites like Monster, CareerBuilder and LinkedIn offer built-in tools to keep track of your applications. Although the downfall to using a site-specific method is that you may have to keep track of various lists on different sites, if you have a favourite job search site you’re sticking to, it’s not a bad option.

Use a Notebook

If you’re a pen-in-hand type who likes to keep it old school, buy a notebook and dedicate it to your job search. In addition to keeping track of your application, you can also use it to jot down a cover letter draft, take notes during interviews, and record anything else that comes up while you’re looking for jobs, networking, and interviewing.

Focus on quality, not quantity: only apply to legitimate positions that you’re qualified for, and make each application count, personalizing each cover letter and updating and proofreading your resume. ​

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