When you’re looking for a job, you’re likely to be applying to several jobs at once. However, with various resume versions and hopefully multiple interviews, it’s easy to become disorganized. You’ll need a way to keep track of which companies and positions you’ve applied to and the status of each application. If you’ve applied or interviewed with an employer and heard nothing back, you’ll need to track that information so you can make a follow-up phone call or send an email. When you organize a job search, you will start to notice that your response rates are better for some specific positions than for others.
Create a Job Application Excel sheet
You might consider creating a detailed spreadsheet that tracks all the relevant details of your job search, such as the company, job title, contact details, date you’ve applied, details of any scheduled interview date, whether or not you’ve followed up, and status of your application. It doesn’t have to be fancy, and it’s up to you how detailed you want to get. But here are the key columns to include:
- Company Name: The name of the organization you’re applying to.
- Contact: Your point of contact at the company; probably who you addressed your cover letter to, such as a Director of Human Resources or Office Manager.
- Email: The email of your point of contact, or, if preferred, a phone number.
- Date Applied: When you submitted your application.
- Application Summary: What you submitted: a cover letter, resume, and any additional materials, like a portfolio or reference list.
- Interview: When your interview is scheduled.
- Follow-up: Did you send a thank you email or letter? If so, indicate here.
- Status: If you were rejected, offered the job, asked in for a second interview, etc.
Why Organize Job Search?
If you’ve been keeping close track of your applications, you will start to notice that your response rates are better for some specific positions than for others. Take a look at the listings for which you’re having more success. You will notice similarities and patterns. This will give you a better idea of, specifically, which positions you’re most qualified for and what type of employers are looking for someone like you. Using this continuously-refined information will help you focus your job search on the positions that you’re most likely to be seriously considered for. Refining your search in this manner will make your search more specific and, therefore, more efficient.