If you don’t get a response to your emails, follow up one more time. Most people aren’t ignoring you on purpose. They’re genuinely busy and your email has likely slipped their mind. As long as you are gracious and polite rather than pushy, these follow-up emails are simple indications of your interest about an organization.

  • If there’s something you forgot to say or want to give more info, this email is a great place to mention it.
  • Start with the name of the person who interviewed you. Use their first name if you are on a first-name basis. If not, include “Mr./Ms.” and their last name. You can also use Sir/Ma’am, use your judgement.
  • Make it short and up to the point.
  • Close the letter with your name and contact information, including your phone number and your email.

Carefully proofread before you hit send. As with everything else you’ve sent to potential employers, give your follow-up a final edit before you send it.

Thank You after a Phone Interview

Subject line: Thank you for your time

Dear Rajesh/ Sir/ Ma’am,

Thank you for taking the time to speak with me about the marketing executive role. It was great to meet with you and learn more about the position. I’m very excited about the opportunity to join New Edge Marketing. I’m keen in bringing my experience in successfully coordinating cross-functional initiatives to the table.

After our conversation, I’m confident that my background in marketing and my interest in brand growth will enable me to fill the job requirements effectively and support the vision of your organization. Please feel free to contact me if I can provide you with any further information. I look forward to hearing from you.

Thanks again!

Sunil Kulkarni

+(91) 12345 65890

Sunilk1234@gmail.com

1st Follow up Email

If you haven’t heard back from company after your interview then you can send a “follow up” email, to the recruiter. At the time of interview take contact details of recruiter so that you can take follow up with the right person. You should send this email if you haven’t heard back after a week since your interview.

Subject line: Interviewed for Marketing Coordinator position

Dear Suresh/ Sir/Ma’am,

I have given interview on 7th May for the position of Marketing Coordinator. Please let me know if you have any updates for me. Also let me know if there’s any additional information is required for my job application.

Thank you!

Sunil Kulkarni

+(91) 12345 65890

Sunilk1234@gmail.com

2nd Follow up Email

Most likely, you’ll get an email back saying they are still working on the decision or that they are still interviewing. Or you might not get a response. In either case, at least you’ve reminded them you’re still interested. This is critical because companies always want to hire people who are genuinely interested in their organization.

Dear Suresh/ Sir/Ma’am,

I thought I’d check in as, during our last interview, you mentioned that you’d be making the final recruitment decision for the Marketing Coordinator by [deadline date].

Please, let me know if you have an update and if there are any additional details I could provide you with to facilitate the hiring process.

Thank you!

Sunil Kulkarni

+(91) 12345 65890

Sunilk1234@gmail.com

Regardless of how you decide to follow up after an interview, we would advise following up not more than twice. Yes, you deserve feedback after your interview, but some companies are really bad at providing it, and if you’ve not heard back after a few weeks, it is likely the position has been filled. You want to remain proactive and professional and not appear pushy or desperate. Finally, keep job hunting until you receive offers. Don’t stop applying and interviewing while waiting for the decision, as anything can happen.

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